哈尔滨银行 harbinbank

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HarbinBank Shareholder Reporting Procedures
  I. Shareholder Reporting Matters
  Shareholder reporting matters refer to situations where shareholders must submit materials to regulatory authorities or cooperate with the Bank in providing relevant materials in accordance with regulatory requirements.
  A major shareholder refers to a shareholder who holds or controls 5% or more of the Bank's shares or voting rights, or a shareholder who, despite holding less than 5%, has a significant influence on the Bank's operations and management.
  II. Reporting Requirements for Major Shareholders
  Major shareholders must promptly, accurately, and fully report the following information to the Bank:
  1. Basic registration information, industry details, business status, financial data, equity structure, company status, and any changes.
  2. The source of funds used to invest in the Bank.
  3. Business license (or ID card) of the controlling shareholder, actual controller, related parties, persons acting in concert, and ultimate beneficiaries, along with the company's articles of association, a copy of the legal representative's ID card, and any changes to these documents. Disclose the true background of the shareholder and explain the genuine purpose of holding shares; provide details of the shareholder and their related parties or persons acting in concert holding shares in other commercial banks or financial institutions, including the number of shares and shareholding ratios.
  4. Information on the shareholder's controlling shareholder, actual controller, related parties, persons acting in concert, ultimate beneficiaries, and details of related-party transactions between the shareholder group and the company;
  5. Whether the shares of the company held by the shareholder, individually or in combination, are pledged or frozen, and whether the shares held in the company are subject to litigation preservation measures or forced execution.
  6. Changes in shareholder name.
  7. Increases or decreases in shareholding.
  8. Mergers or splits.
  9. Being subject to regulatory measures including suspension of business operations, receivership, takeover, or revocation, or entering into dissolution, bankruptcy, or liquidation;
  III. Scope of Reportable Matters for Other Non-Listed Company Shareholders Other Than the Major Shareholders
  Non-listed company shareholders, other than major shareholders, must promptly, accurately, and fully report the following information to the Bank:
  1. Copy of the business license and the legal representative's ID card, along with any changes in this information;
  2. Financial information (annual audit reports or financial statements);
  3. Status of the company's shares being pledged or released from pledge;
  4. Changes in shareholder name.
  5. Increases or decreases in shareholding.
  6. Mergers or splits.
  7. Being subject to regulatory measures including suspension of business operations, receivership, takeover, or revocation, or entering into dissolution, bankruptcy, or liquidation.
  IV. Non-listed individual shareholders must promptly, accurately, and fully report the following information to the company:
  1. ID copy.
  2. Address, phone number, and any changes.
  3. Status of the company's shares being pledged or released from pledge;
  4. Changes in shareholding, including transfers and inheritance.
  5. Negative information or other circumstances that may affect shareholder qualifications or ownership of the Bank's shares.
  V. Shareholder Reporting Process:
  1. If a shareholder encounters a reporting matter, they should immediately contact the Bank and provide details of the specific reporting issue.
  2. Upon receiving the shareholder's report, the Bank's designated personnel will review the matter and promptly provide feedback to the shareholder. The shareholder should then submit the required materials according to the submission checklist;
  3. After receiving the shareholder's materials, the Bank will review them. If the materials meet the requirements, they will be filed appropriately, and a shareholder confirmation letter will be issued. The shareholder must then complete the procedures for shareholding changes at China Securities Depository and Clearing Corporation Limited. Alternatively, in accordance with regulatory requirements, the shareholder must continue to submit the reporting materials to the relevant regulatory authorities for filing or approval.
  4. After receiving the regulatory filing or approval results, the Board Office will promptly provide feedback to the shareholder. The shareholder must obtain the Bank's confirmation letter as per regulations and proceed with share transfer procedures at China Securities Depository and Clearing Corporation Limited.
  5. Once the shareholder has completed the share transfer procedures at China Securities Depository and Clearing Corporation Limited, they should send a copy of the relevant documents to the Board Office for feedback.
  VI. Department Responsible for Handling Shareholder Reporting Matters at HarbinBank:
  HarbinBank Board Office
  Address: 29th Floor, HarbinBank, No. 888 Shangjiang Street, Daoli District, Harbin, Heilongjiang Province, China
  Phone: 0451-86779524